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Policies in Immuta

Audience: Data Owners and Governors

Content Summary: Policies in Immuta are managed and applied to data sources and projects by Data Owners and Governors to restrict access to data. This section contains tutorials for creating and managing Global Policies and Local Policies for both of these user types.

This page outlines the types of policies users can create and manage in Immuta.

Global and Local Policies

Global Policies are created by Data Governors and apply to all data sources across an organization. In contrast, Local Policies can be created by Data Owners or Data Governors and apply to a specific data source.

Global and Local Policies each contain two categories: Subscription Policies and Data Policies.

HIPAA Safe Harbor Policy

Data Policy Video Tutorial: HIPAA Safe Harbor

HIPAA Safe Harbor requires that

  • 18 direct identifiers are removed from data sources.
  • Data Owners do not have actual knowledge that Data Users could re-identify individuals.

The HIPAA Safe Harbor policy is a Global Policy included in Immuta by default. When combined with Sensitive Data Detection, this policy automatically applies to relevant data sources. However, to fully comply with HIPAA Safe Harbor, Data Owners will need to certify that tags on data sources are accurate; after the policy is applied, multiple warnings indicate that certification is required, including a "Policy Certification Required" label on the data source and on the policy. Additionally, owners will receive a notification to certify the policy.

HIPAA Safe Harbor

Note: The HIPAA Safe Harbor policy is staged by default and cannot be edited by any user.

HIPAA Safe Harbor Policy Certification

The Data Owner and Data User certifications serve as official acknowledgements that the users and data comply with HIPAA Safe Harbor:

  • Data Owner Certification: Data Owners certify that all 18 identifiers have been correctly tagged and that they have no knowledge that the information in the data sources could be used by Data Users to identify individuals.
  • Data User Certification: Data Users agree to use the data only for the stated purpose of the project; refrain from sharing that data outside the project; not re-identify or take any steps to re-identify individuals' health information; notify the Project Owner or Governance team in the event that individuals have been identified or could be identified; and refrain from contacting individuals who might be identified.

Restricted Global Policies

Video Tutorial: Restricted Global Policies

Data Owners who are not Governors can write Restricted Global Policies for data sources that they own. With this feature, Data Owners have higher-level policy controls and can write and enforce policies on multiple data sources simultaneously, eliminating the need to write redundant Local Policies on data sources.

Unlike Global Policies, the application of these policies is restricted to the data sources owned by the users or groups specified in the policy and will change as users' ownerships change.

Staged Global Policies

Governors can create Staged Global Policies, which can then be safely reviewed and edited without affecting data sources. Once a policy is ready, Governors can activate it to immediately enforce the policy on relevant data sources.

Note: Policies that contain the circumstance When selected by data owners cannot be staged.

Staged Global Policy

Subscription Policies

Video Tutorial: Subscription Policies

To access a data source, Immuta users must first be subscribed to that data source. A Subscription Policy determines who can request access and has one of four possible restriction levels:

  • Anyone: Users will automatically be granted access (Least Restricted).
  • Anyone Who Asks (and is Approved): Users will need to request access and be granted permission by the configured approvers (Moderately Restricted).
  • Users with Specific Groups/Attributes: Only users with the specified groups/attributes will be able to see the data source and subscribe (Moderately Restricted).
  • Individual Users You Select: The data source will not appear in search results; data owners must manually add/remove users (Most Restricted).

See Managing Users and Groups in a Data Source for details on managing Data Users.

Combining Global Subscription Policies

In some cases, multiple Global Subscription Policies created by a Data Governor may apply to a single data source. Rather than having the two policies conflict, the conditions of the Subscription Policies are combined using complex boolean logic, as illustrated in the example below.

Consider the following two Global Subscription Policies created by a Data Governor:

Sub 1: Allow users to subscribe when user is a member of group Legal on data sources tagged PII.SSN

Sub 2: Allow users to subscribe when user is a member of group Medical Claims on data sources tagged PII.SSN and tagged PII.DOB

If a Data Owner creates a data source and applies both the PII.SSN and PII.DOB tags, both of these Global Subscription Policies will apply. Instead of having a conflict, the Subscription Policies are combined:

Sub Policy Combined

In this example, users must be a member of both the Legal and Medical Claims groups to subscribe to Demo Data Source 3, which contains the PII.SSN and PII.DOB tags.

Once enabled on a data source, Global Subscription Policies can be edited and disabled by Data Owners. See the Local Policy Builder Tutorial for instructions.

Data Policies

Once a user is subscribed to a data source, the Data Policies that are applied to that data source determine what data the user sees. Data Policy types include masking, row redaction, differential privacy, and limiting to purpose.

Masking Policies

You would use these to hide values in data. The masking policies have various levels of utility while still preserving data privacy. In order to create masking policies on object-backed data sources, you must create data dictionary entries and the data format must be either, csv, tsv, or json.

Hashing

Local Masking Policy Video Tutorial: Hashing

Hash the values to an irreversible sha256 hash, which is consistent for the same value throughout the data source so you can count or track the specific values, but not know the true raw value. The hash will be unique per user, but consistent for that user within the data source. In other words, the user will not be able to share the hashed value with other users in a meaningful way, but will be able to count and track it within the data source.

Hashed values are different across data sources, thus, you are not able to join on hashed values. This is done to protect against link attacks where two data owners may have exposed data with the same masked column (a quasi-identifier), but their data combined by that masked value could result in a sensitive data leak. However, joining on masked values can be enabled in Projects, if desired. This is the default masking policy when not doing advanced masking policies, listed below.

Replace with Null

Local Masking Policy Video Tutorial: Replace with Null

Make all the values in the column null, removing any utility of this column.

Replace with Constant

Local Masking Policy Video Tutorial: Replace with a Constant

Replace all the values in the column with the same constant value you choose, such as 'Redacted', removing any utility of this column.

Regular Expression (regex)

This is similar to replacing with a constant, yet provides more utility as you can retain portions of the true value. For example, I could mask the final digits of an IP address with the following regex rule:

Regex IP example

In this case, the regular expression \d+$

\d matches a digit (equal to [0-9])

+ Quantifier — Matches between one and unlimited times, as many times as possible, giving back as needed (greedy)

$ asserts position at the end of the string, or before the line terminator right at the end of the string (if any)

This ensures we capture the last digit(s) after the last . in the ip address. We then can enter the replacement for what we captured, which in this case is XXX. So the outcome of the policy, would look like this: 164.16.13.XXX

Rounding

This is a technique to hide precision from numeric values while providing more utility than simply hashing. For example, you could remove precision from a geospatial coordinate. You can also use this type of policy to remove precision from dates and times by rounding to the nearest hour, day, month, or year.

With Reversibility

This option masks the values using hashing, but allows users to submit an unmasking request to users who meet the exceptions of the policy.

Unmask Values

With Format Preserving Masking

This option masks the value, but preserves the length and type of the value, as illustrated in the examples below.

Format Preserving Masking

Format Preserving Masking 2

This option also allows users to submit an unmasking request to users who meet the exceptions of the policy.

Conditionally Masking

For all of the policies above, both at the Local and Global Policy levels, you can conditionally mask the value based on a value in another column. This allows you to build a policy that looks something like: "Mask bank account number where country = 'USA'" instead of blindly stating you want bank account masked always.

With K-Anonymization

Masking with K-Anonymization Video Tutorial

K-anonymity is measured by grouping records in a data source that contain the same values for a common set of quasi identifiers (QIs) - publicly known attributes (such as postal codes, dates of birth, or gender) that are consistently, but ambiguously, associated with an individual.

The k-anonymity of a data source is defined as the number of records within the least populated cohort, which means that the QIs of any single record cannot be distinguished from at least k other records. In this way, a record with QIs cannot be uniquely associated with any one individual in a data source, provided k is greater than 1.

In Immuta, masking with K-Anonymization examines pairs of values across columns and hides groups that do not appear at least the specified number of times (k). For example, if one column contains street numbers and another contains street names, the group 123, "Main Street" probably would appear frequently while the group 123, "Diamondback Drive" probably would show up much less. Since the second group appears infrequently, the values could potentially identify someone, so this group would be masked.

After the fingerprint service identifies columns with a low number of distinct values, users will only be able to select those columns when building the policy. Users can either use a minimum group size (k) given by the fingerprint or manually select the value of k.

K-Anonymization

Note: The default cardinality cutoff for columns to qualify for k-anonymization is 500. For details about adjusting this setting, navigate to the App Settings Tutorial.

Masking Multiple Columns with K-Anonymization

Governors can write Global Data Policies using K-Anonymization in the Global Data Policy Builder.

All Valid K-Anonymization Columns

When this Global Policy is applied to data sources, it will mask all columns matching the specified tag.

Warning

Applying k-anonymization over disjoint sets of columns in separate policies does not guarantee k-anonymization over their union.

If you select multiple columns to mask with K-Anonymization in the same policy, the policy is driven by how many times these values appear together. If the groups appear fewer than k times, they will be masked.

For example, if Policy A

Policy A: Mask with K-Anonymization the values in the columns gender and state requiring a group size of at least 2 for everyone

was applied to this data source

Gender State
Female Ohio
Female Florida
Female Florida
Female Arkansas
Male Florida

the values would be masked like this:

Gender State
Null Null
Female Florida
Female Florida
Null Null
Null Null

Note: Selecting many columns to mask with K-Anonymization increases the processing that must occur to calculate the policy, so saving the policy may take time.

However, if you select to mask the same columns with K-Anonymization in separate policies, Policy C and Policy D,

Policy C: Mask with K-Anonymization the values in the column gender requiring a group size of at least 2 for everyone

Policy D: Mask with K-Anonymization the values in the column state requiring a group size of at least 2 for everyone

the values in the columns will be masked separately instead of as groups. Therefore, the values in that same data source would be masked like this:

Gender State
Female Null
Female Florida
Female Florida
Female Null
Null Florida

Mixing Masking Policies on the Same Column

There are some cases where you may want several different masking policies on the same column. This is possible as well through what is called OTHERWISE policies. To do so, when building the policy, instead of selecting everyone / everyone except, you can select everyone who. Once you do that, you specify who the masking policy applies to, and then must select how it applies to everyone else, e.g. OTHERWISE. You can add as many "everyone who" phrases that you need; however, you must always have a blanket OTHERWISE at the end.

External Masking

External masking dynamically unmasks data that is masked (using a customer-provided encryption or masking algorithm) within a remote database. With this feature, users define data policies that allow Immuta to reach out to an external REST service that they own with their custom logic and security.

Data Owners indicate that a data source column is masked (with encryption or another algorithm) in the remote database by tagging that column with one of the tags configured by an Application Administrator. Immuta will only unmask data if both a masking policy is applied against that tagged column and the querying user is exempt from that policy. When a user who is an exception from the policy attempts to query that column using a filter, Immuta will convert the literal being queried using the same external algorithm provided (which is why Immuta requires a mask endpoint in addition to an unmask endpoint). For example, if the column social_security_number was masked on-ingest, when an exceptioned user runs the query

select * from table A where social_security_number = 220869988

Immuta will convert 220869988 to the masked value using the provided algorithm to query the database in a meaningful way.

Immuta will always push down the masked version of the literal when the user is exceptioned from the policy; this means if the user ran a query like this

select * from table A where social_security_number > 220869988

that, depending on the algorithm used for masking the data, the results may not make sense. Typically, queries against masked values on-ingest should be equality queries only, and the organization should use deterministic IVs/salt to ensure the same value is masked consistently throughout the data.

For details about configuring external masking, see the App Settings Tutorial.

Row-Level Security Policies

Video Tutorial: Row-level Security Policy

These policies hide entire rows or objects of data based on the policy being enforced; some of these policies require the data to be tagged as well.

Matching

These policies match a user attribute with a row/object/file attribute to determine if that row/object/file should be visible. This process uses a direct string match, so the user attribute would have to match exactly the data attribute in order to see that row of data.

For example, to restrict access to insurance claims data to the state for which the user's home office is located, you could build a policy such as this:

Row redaction matching example

In this case, the Office Location is retrieved by the identity management system as a user attribute or group. If the user's attribute (Office Location) was Missouri, rows containing the value Missouri in the State column in the data source would be the only rows visible to that user.

For object-backed sources, the State can be retrieved from places other than columns, depending on the database. For example, in S3 it is retrieved from the metadata or tags on the S3 object or the folder name. For HDFS it is retrieved from the xattr on the file or the folder name.

WHERE Clause Policy

This policy can be thought of as a table "view" created automatically based on the condition of the policy. For example, in the policy below, users who are not members of the Admins group will only see taxi rides where passenger_count < 2. You can put any valid SQL WHERE clause in the policy.

Where clause example

Time-based Restrictions

Video Tutorial: Time-based Policy

These policies restrict access to rows/objects/files that fall within the time restrictions set in the policy. If a data source has time-based restriction policies, queries run against the data source by a user will only return rows/blobs with a date in its event-time column/attribute from within a certain range.

This type of policy can be used for both object-backed and query-backed data sources.

The time window is based on the event time you select when creating the data source. This value will come from a date/time column in relational sources. For S3 it can be retrieved by a metadata or tag on the S3 object, and for HDFS it is retrieved from the xattr on the file.

Minimization

These policies restrict access to a limited percentage of the data, which is randomly sampled, but it is the same sample for all the users. For example, you could limit certain users to only 10% of the data. The data the user sees will always be the same, but new rows may be added as new data arrives in the system. This policy can only be applied to query-backed data sources.

Differential Privacy

Video Tutorial: Differential Privacy

Differential privacy provides mathematical guarantees that you cannot pinpoint an individual (row) in the data. This anonymization applies the appropriate noise (if any) to the response based on the sensitivity of the query. For example “average age” could be changed from 50.5 to 55 at query time. To do this the Immuta SQL layer restricts queries run on the data to only aggregate queries (AVG, SUM, COUNT, etc) and prevents very sensitive queries from running at all. This policy type can only be applied to query-backed data sources.

We encourage you to read our blog on this topic that dives into details of the theories behind this powerful anonymization technique.

In order to create this policy you must select a high cardinality column in the data. This is typically the primary key column, but could also be a column with many unique values. It is not recommended that you select a column with less than 90% unique values. Otherwise you could have invalid noise added to the responses.

It is also critical that you consider the latency tolerance on the data source when creating this policy. The latency tolerance drives how long differentially private query responses are cached. You should set this window to a length that allows sufficient time for the underlying data to change enough where the same query would get a statistically relevant dissimilar result. The caching is done to avoid the privacy budget problem, which is the problem of the user asking similar questions consecutively in order to determine the real response.

Limit to Purpose

Video Tutorial: Purpose-based Restriction Policy

Purposes help define the scope and use of data within a project and allow users to meet purpose restrictions on policies. Governors create and manage purposes and their sub-purposes, which project owners then add to their project(s) and use to drive Data Policies.

Purposes can be constructed as a hierarchy, meaning that purposes can contain nested sub-purposes, much like tags in Immuta. This design allows more flexibility in managing purpose-based restriction policies and transparency in the relationships among purposes.

For example, consider this organization of the sub-purposes of Research:

Sub-Purpose Builder

Instead of creating separate purposes, which must then each be added to policies as they evolve, a Governor could write the following Global Policy:

Limit usage to purpose(s) Research for everyone on data sources tagged PHI.

Now, any user acting under the purpose or sub-purpose of Research - whether Research.Marketing, Research.Onboarding.Customer, or Research.MedicalClaims - will meet the criteria of this policy. Consequently, purpose hierarchies eliminate the need for a Governor to re-write these Global Policies when sub-purposes are added or removed. Furthermore, if new projects with new Research purposes are added, for example, the relevant Global Policy will automatically be enforced.

Please refer to the Data Governor Policy Guide for instructions on purpose-based restrictions on data.

Conditions

For all of the rules above, you must also establish the conditions for which they will be enforced. Immuta allows you to append multiple conditions to the data. Those conditions are based on user attributes and groups (which can come from your identity management system), or purposes they are acting under via Immuta projects. Note that the attributes and groups can be retrieved from multiple different identity management systems and applied as conditions to the same policy.

Conditions can be directed as exclusionary or inclusionary, depending on the policy that's being enforced. Immuta has determined the best direction for the condition to avoid inadvertent data leaks.

For example, rather than specifying every user attribute that should see the unmasked value, you instead specify the "special" attribute that is allowed to see the unmasked value, e.g. mask for everyone except. This is exclusionary. There are inclusionary policies, such as row level security matching, where you require that the user attribute matches the data attribute.

One final note on purposes. It's best to think about projects and purposes as additional entitlements for users. In other words, you would use projects to open users up to more data, not restrict them from more.

Data Policy Conflicts

In some cases, two conflicting Global Data Policies may apply to a single data source. When this happens, the policy containing a tag deeper in the hierarchy will apply to the data source to resolve the conflict.

Consider the following Global Data Policies created by a Data Governor:

Data Policy 1: Mask columns tagged PII by making null for everyone on data sources with columns tagged PII

Data Policy 2: Mask columns tagged PII.SSN using hashing for everyone on data sources with columns tagged PII.SSN

If a Data Owner creates a data source and applies the PII.SSN tag, both of these Global Data Policies will apply. Instead of having a conflict, the policy containing a deeper tag in the hierarchy will apply:

Data Policy Conflict

In this example, Data Policy 2 cannot be applied to the data source. If Data Owners wanted to use Data Policy 2 on the data source instead, they would need to disable Data Policy 1.

Once enabled on a data source, Global Data Policies can be edited and disabled by Data Owners. See the Local Policy Builder Tutorial for instructions.